Housing Management System
A software application that replaced a 20+-year-old legacy system, with over 90+ modules and more than 500 web pages and over 100 interactive reports, the core of the housing operation. Including billing, payment processing, mobile components, housing inventory management, assignment, room selection, transfers, swaps, mass communication and many others. The HMS applications integrated with UF Shibboleth for authentication. Integrated seamlessly with external services (UF data warehouse, eMarket payment processing, bursar payment processing) and also provides data services to various departments within the division
Youth Conference Registration System
Registration compliance system for university-affiliated youth camps/events/conferences
Staff and Resident ticketing system
Secured interface for submitting work and maintenance orders as well as Help Desk requests, available to our residents and staff
Purchasing and Inventory Management
Complete software stack allowing purchasing, inventory management and implementing a full approval chain, developed for assisting our staff in their daily purchases for various maintenance, renovation, and facilities management purchases, while improving the workflow, reducing approval time from an average of one day to an average of one hour and providing full lifecycle tracking for inventory items
Reimbursements Management Workflows
Allows staff to submit reimbursements requests which are then sent for approval using the approval chain. Managers and accounting staff approve/deny requests and can request more information/clarifications. Automatic email notifications are sent throughout the process.
Personnel Management System
In-House software allowing employee management (hiring, termination, transfer), payroll, budgeting reports. Other applications were integrated with the HR application for determining chain of approval, employee status and roles
Emergency Ticket Management
Emergency Ticket Management
Allows staff to handle after-hours emergencies for custodial, maintenance and IT infrastructure related issues, and provides automated notifications on status changes and helps manage on-call personnel.
Staff Training Module
A web-based application for managing/tracking staff training, define recurring training and sessions, send email reminders, and perform swipe based course check-in. Also allows employees to sign up for training, and review their training on file. Allows managers to monitor and track their team’s training status.
Legal Service - Student Groups Case Management
A web-application enabling student groups to submit a case to legal services. Complete back office case management, tracking, statistics, document management and email notifications.